Sun Smart Policy

North East Canoe Club’s SUNSMART policy
The following policy is in place to help The North East Canoe Club minimise the risks of overexposure to UV.

The sun’s ultraviolet (UV) radiation is the main cause of skin cancer. UV damage also causes sunburn, tanning, premature ageing and eye damage. Australia has one of the highest rates of skin cancer in the world. Two in three Australians will develop some form of skin cancer before the age of 70.
Sunburn and other UV damage is common while playing or watching sport, when people are exposed to the sun’s UV radiation for long periods of time.
Sporting clubs and organisations have a responsibility under health and safety legislation to provide and maintain a safe working environment for staff, volunteers, players and spectators. By minimising UV harms, you will help to fulfil this obligation and duty of care.

Sun protection times
• The sun protection times from the Bureau of Meteorology forecast the time of day UV levels are due to reach 3 or higher. At these levels, sun protection is recommended for all skin types. In Victoria, UV levels regularly reach 3 or higher from mid-August to the end of April.
• A combination of sun protection measures are needed during the daily local sun protection times.
• To assist with the implementation of this policy, club officials, coaches and participants are encouraged to access the daily local sun protection times at, on the free SunSmart app or SunSmart widget (on the club website) and in the weather section of the newspaper.

• Where possible, training, events and competitions are scheduled to minimise exposure to UV and heat.

Where it is not possible to avoid peak UV and heat periods, the following interim steps are taken to minimise the risk of overexposure to UV and heat illness:
• Warm-up activities are limited in duration and intensity.
• The duration of the activity is reduced.
• Activities start earlier in the morning or later in the evening.
• Rest breaks and opportunities to seek shade and rehydrate are increased.
• Activity is held at an alternative venue (e.g. training at a pool).
• Officials, coaches and senior members act as role models by wearing sun-protective clothing and hats, applying sunscreen and seeking shade wherever possible.

Sun protection measures
1. Clothing
• We recommend the use of Sun-protective clothing for all participants, for officials and volunteers.
• Tops/jerseys are made from UPF (UV protection factor) 50+ material and have long sleeves and a collar.
• Tops/jerseys are loose-fitting and lightweight.
• As well as the use of sun protective clothing, participants are reminded to apply SPF30 (or higher) broad-spectrum, water-resistant sunscreen to all exposed skin and wear covering clothing whilst participating in any outdoor club activities.

2. Sunscreen
• SPF30 (or higher) broad-spectrum, water- resistant sunscreen is promoted and/or provided to participants.
• Participants are encouraged to apply sunscreen 20 minutes before training or paddling and to reapply every two hours or immediately after sweating, swimming or toweling dry.
• Sunscreen is stored below 30°C and replaced once it is past the use-by date.
• Participants are encouraged to apply a generous amount of sunscreen (the equivalent of one teaspoon per limb).
• The first aid kit includes a supply of SPF30 (or higher) broad-spectrum, water-resistant sunscreen.

3. Hats
• Wide-brimmed or bucket hats are included as part of the on and off-field uniform
• Visors do not provide adequate sun protection to the face, ears and neck and are not recommended for extended sun protection but are encouraged for use on paddling helmets, in combination with sunscreen on parts of skin not covered.

4. Shade
• An assessment of existing shade has been conducted at commonly used outdoor venues.
• When not actively paddling, participants are able to rest in shaded areas.
• Where there is insufficient natural or built shade, temporary shade structures are provided or participants are notified to bring their own temporary shade (e.g. tents or umbrellas).
• Shade from buildings, trees and other structures is used where possible
• Marshalling, gear preparation, rest and presentation activities areas are protected by shade.

5. Sunglasses
• Participants are advised to wear sunglasses that meet the Australian standard (ASNZS 1067:2016).

Education and information
• The times when sun protection is required (as determined by SunSmart’s daily local sun protection times) are communicated to participants and spectators.

• This SunSmart policy will be reviewed regularly.
• This policy was last updated on 28th April 2021.
• Next policy review: 31 December 2022
Relevant documents and links
• SunSmart:
• SunSmart widget:
• SunSmart app:
• Heat and UV Guide:
• Shade audit:
• Australian Government Therapeutics Goods Administration (TGA) – Australian regulatory guidelines for sunscreens: 4. Labelling and advertising – directions for use of the product
• ARPANSA Radiation Protection Standard for Occupational Exposure to Ultraviolet Radiation (2006)
• Safe Work Australia: Guidance Note – Sun protection for outdoor workers (2016)

For more information contact SunSmart:
P: (03) 9514 6419

The information contained in this guide is general in nature and does not constitute medical advice from your doctor or health professional. While all reasonable attempts have been made to ensure the accuracy of the information contained in this guide, SunSmart and associated parties cannot accept responsibility for loss, injury, claim or damage resulting from the use or application of information within this guide.